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EVENT PLANNING: A GUIDE Event planning refers to the process of thinking about and organizing the activities to be done an occasion. Event planning DJ will help you have all tools in place so that you don’t have to use many pieces of software to easily manage the system. Various steps are to be taken for the event to be successful. First, it involves developing the goals and objectives of the event. A committee is then formed to handle various duties that are to done during the event. The teams include, the event manager, Chairpersons of various subcommittees such as the speakers, venue management, entertainment, publicity, volunteer management and sponsors. Set a date for the event if it is an event that does not happen often. When setting the date, make sure that the enough time is provide for the planning of the event. Consult with some key participants and ensure that the dates do not coincide with the holidays or any other special days. Make your event look so catchy that will help attract many people to your event. To brand your event well you can use appealing themes that will attract people to the event. Brainstorm on the theme that give information about the event in a nutshell, create a tagline or a slogan that describes the event further. Thereafter, come up with a logo that will offer an immediate recognition for your event. All these are to be included in the publicity items such as the water bottles, T-shirts, bags, caps etc.
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Come up with a general plan that involves all the activities in the event. This plan will involve includes the venue, logistics, presenters, entertainment, publicity, registration, partner management and volunteer management. Ensure the planning process is progressive by checking on the registration, budget, guests and speakers list progress. Make the registration easy by using the online registration method through the event management system.
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Find and establish sponsors and partners who will help in making the event a success. Find commercial sponsors from both the private and national organizations to help in the funding of the event. Auctioning can also be a solution to event funding whereby some products are priced to the local business companies in exchange for their great support. Creating connections with the organizations can help in acquiring a venue or even receive support in other areas. Create a publicity platform like social media or website to advertise your event well. Ensure the plan incorporates the post-event thank you letters, acknowledgement from sponsors and articles with various messages about the event’ success. The budget should hall the things that were in the original master plan. Lastly, do an evaluation process to know how successful the event will be. Events require a lot to be put in place for their success, therefore if planning for an event, Louisville Event Planning provides events planning services that you will require for your event with a DJ who will ensure all software are working at their best.

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